Privacy Policy
1. Data Controller
The controller responsible for processing personal data on this website is:
Durgaville e.V.
Am Europakanal 2
91056 Erlangen
Germany
Email: info@durgaville.de
2. General Information
We take the protection of your personal data seriously. Personal data is processed only where necessary for operating our website, communicating with visitors, managing our association's activities, processing registrations and submissions, or fulfilling legal obligations.
Personal data means any information relating to an identified or identifiable natural person.
We process personal data in accordance with the General Data Protection Regulation (GDPR/DSGVO) and other applicable German data protection laws.
3. Website Access and Technical Data
When you access our website, certain technical information may be processed automatically by our hosting provider in order to deliver the website securely and reliably.
This may include:
IP address
Date and time of access
Requested page or resource
Browser type and version
Operating system/device information
Referring website
Technical server and security information
Such processing may be necessary for the technical operation, security and stability of the website.
Where processing is based on our legitimate interests, the legal basis is Art. 6(1)(f) GDPR. Our legitimate interests include providing a secure, functional and reliable website and preventing misuse or attacks.
4. Hosting
Our website is hosted using services provided by Hostinger.
In connection with hosting and delivery of the website, technical information necessary to provide and secure the website may be processed by the hosting provider.
Where required under applicable data protection law, processing by service providers is governed by appropriate data-processing arrangements.
5. Information You Provide to Us
You may voluntarily provide personal information through forms available on our website.
Depending on the particular form or activity, this may include:
First and last name
Email address
Telephone number
Address or city of residence
Membership-related information
Information provided in contact enquiries
Donation or sponsorship-related information
Magazine submissions and associated information
Uploaded files or links
Event-registration information
Consent declarations
Other information you voluntarily provide
We process only the information necessary for the respective purpose.
6. Contact Form and Communication
When you contact us through our website or by email, we process the information you provide for the purpose of handling and responding to your enquiry.
Depending on the nature of your enquiry, processing is based on Art. 6(1)(b) GDPR where communication relates to a contractual or pre-contractual matter, or Art. 6(1)(f) GDPR where we have a legitimate interest in responding to enquiries concerning our association and activities.
Where processing is based on consent, the legal basis is Art. 6(1)(a) GDPR.
7. Membership Applications
If you submit a membership application or membership-related enquiry, we process the information provided for evaluating and administering membership and for communicating with you regarding your application or membership.
The legal basis is generally Art. 6(1)(b) GDPR and, where applicable, Art. 6(1)(c) GDPR for compliance with legal obligations.
8. Donations and Sponsorship Enquiries
When you submit information concerning donations or sponsorship, we process the information necessary to handle your enquiry, communicate with you and, where applicable, administer the resulting donation or sponsorship relationship.
The legal basis may be Art. 6(1)(b), Art. 6(1)(c), or Art. 6(1)(f) GDPR, depending on the particular processing activity.
9. Magazine and Other Submissions
Where you submit articles, stories, poems, photographs, artwork or other material for our publications or activities, we process your contact information and the submitted material for reviewing your submission, communicating with you and, where applicable, publishing or otherwise using the submission in accordance with the consent or permissions provided by you.
Where processing is based on consent, the legal basis is Art. 6(1)(a) GDPR. Other processing necessary for administering an agreed submission may be based on Art. 6(1)(b) GDPR.
You may withdraw consent for future processing at any time where consent is the applicable legal basis. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.
10. Event Registrations
Where registration is offered for an event, we may process information such as your name, contact details and other information required for organising and administering the event.
The legal basis is generally Art. 6(1)(b) GDPR or, where applicable, Art. 6(1)(f) GDPR.
11. Google Services
We use Google services for certain organisational and administrative functions. Information submitted through some website forms may be processed using services such as Google Apps Script, Google Sheets and Gmail in order to record submissions, administer requests and send relevant email notifications.
The provider of these services is Google.
Depending on the service and configuration, processing may involve infrastructure located outside the European Economic Area. Where required, appropriate safeguards for international data transfers apply.
12. Email Communication
Our public contact email address is:
Emails addressed to this address may be processed through email and forwarding services used by Durgaville e.V. for the purpose of managing association communications.
Please be aware that communication by email cannot be guaranteed to be completely secure.
13. Cookies and Similar Technologies
Our website may use cookies or similar technologies that are technically necessary for the operation and functionality of the website.
Where non-essential cookies or technologies requiring consent are used, they will only be activated in accordance with applicable consent requirements.
The specific technologies available on the website may depend on the functionality and services currently enabled.
14. Links to External Websites
Our website may contain links to websites operated by third parties.
Once you follow an external link, the processing of personal data on the destination website is governed by the privacy practices of the respective provider. Durgaville e.V. has no control over the data processing practices of independent third-party websites.
We therefore recommend reviewing the privacy information provided by the respective website operator.
15. Data Retention
We retain personal data only for as long as necessary for the purpose for which it was collected or for as long as required by applicable statutory retention obligations.
Once the relevant purpose ceases to apply and no statutory retention requirement exists, the data will generally be deleted or anonymised.
16. Data Security
We implement reasonable technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.
However, transmission of information over the internet cannot be guaranteed to be completely secure.
17. Disclosure of Personal Data
We do not sell your personal data.
Personal data may be disclosed to service providers where this is necessary for operating our website, processing submissions, providing communications or carrying out other activities described in this Privacy Policy.
We may also disclose information where required by law, a competent authority, court order or other legally binding obligation.
18. Your Rights
Subject to the requirements of applicable law, you have rights under the GDPR including:
Right of access – Art. 15 GDPR
Right to rectification – Art. 16 GDPR
Right to erasure – Art. 17 GDPR
Right to restriction of processing – Art. 18 GDPR
Right to data portability – Art. 20 GDPR
Right to object – Art. 21 GDPR
Right to withdraw consent – Art. 7(3) GDPR
Where processing is based on your consent, you may withdraw that consent at any time with effect for the future.
You also have the right to lodge a complaint with a competent data protection supervisory authority under Art. 77 GDPR.
19. Contact Regarding Data Protection
For questions regarding this Privacy Policy or the processing of your personal data, or to exercise your data protection rights, please contact:
Durgaville e.V.
Am Europakanal 2
91056 Erlangen
Germany
Email: info@durgaville.de
20. Changes to this Privacy Policy
We may update this Privacy Policy where necessary to reflect changes to our website, services, data-processing activities or applicable legal requirements.